See what each feature does and how they work together
All features are included in every planEach step picks up where the last one left off. The request becomes an offer, the accepted offer becomes a project and the project becomes an invoice, so nothing gets typed in twice.
From first request to accepted offer
Email becomes a request with a suggested next step
Requests get lost in the inbox. Rektor gives you an email address for requests, and every email sent to it becomes a request with the customer, the job address and the photos.
Book an inspection before making an offer
You often need to see the site before you make an offer. Book the inspection while the customer is still on the phone, and they get the proposed time by email and confirm it with one click.
Professional offer in minutes
Enter your price list once as units, or bring it in from your accounting system, then put together an itemized offer by picking units and quantities. The customer gets the offer by email with a PDF attached.
The client approves with a single click
The offer opens as a web page with your company's logo, every line and the total with VAT. The customer doesn't need to sign in or download an app to respond.
Recurring service, approved once
For work that repeats, like mowing or regular maintenance, you send one offer with how often you come and the price per visit. The customer accepts once and every visit lands on the timeline.
Scheduling, staff, and communication while the job is underway
All projects on a single timeline
Every accepted offer goes on the timeline, where you see the whole week or month at a glance. When plans change, drag the job to a new day and choose whether the customer gets an email about it.
Staff clock in and log progress
Your staff have the project, the scope of work and a map of the site on their phone. That's where they clock in, log what's done and take photos, and everyone uses the app in their own language.
The phone reminds staff to clock in and out on site
A forgotten clock-in costs money. Rektor puts a geofence around every job site, the phone reminds staff to clock in when they arrive and out when they leave, and the location is saved each time they clock in or out.
A diary that writes itself
Nobody has to write the diary. Your staff's clock-ins, progress, photos and notes land on the right day by themselves, and you download the site diary as a PDF when a client or inspector asks for it.
Extra Work approved before work begins
Extra work that isn't recorded gets forgotten or ends in a dispute. Log the extra work on the project, and the customer gets a priced request they approve online before the work starts.
The client sees the status without having to call
Once the offer is accepted, the offer page becomes the job's progress page. The client sees what's done, the dates and the estimated finish, and the progress comes straight from what your staff log.
Delegate projects to subcontractors
Working with subcontractors often happens over phone calls and text messages. In Rektor you hand the project over for a commission, the subcontractor puts the offer together, and both companies see the same status until the job is done.
Workplace ID cards on your phone and plastic
On site, staff have to carry a workplace ID card. Their name and your company details are already in Rektor, so you just add a photo, job title and kennitala.
Invoices, accounting, and what the project actually made
The invoice is ready when the job is done
No digging up the offer or trying to remember the extra work. The invoice is built from the project's units, approved extra work and material purchases, and goes to DK or Payday in one click.
Invoices go directly into accounting
You don't have to switch accounting systems. Connect DK or Payday once and bring in your products as units. From then on, invoices go straight to your books and the payment status comes back to Rektor.
See the profit before you send an offer
Wages go up and materials get pricier, so a price that made a profit last year may not today. Rektor estimates the profit on every offer from the cost of its units and your staff's wages, and warns you when the margin is low.
Margins, hours, and payroll in reports
The reports are built on the same clock-ins and units as everything else in Rektor, so the numbers always add up. See which jobs and customers bring in the best margin, with wages totalled for every pay period.
Ask a question or request an action in plain language. You always confirm first.
Ask about operations and get an instant answer
Answers about your business are spread across reports and tables. Ask Rektor in plain language and it finds the answer in your data, or ask it to do something for you, like create an offer or book an inspection.
For example
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